Learn how to set up your Google Workspace email in just a few simple steps with this easy-to-follow guide
1. Sign Up for Google Workspace
- Visit the Google Workspace website and click on the “Get Started” button.
- Follow the on-screen instructions to create your Google Workspace account by entering your business details and selecting your plan.
2. Verify Your Domain
During the setup process, you’ll reach a step where Google asks you to verify your domain.
What You’ll See on the Screen:
- Google will display a page that says “Verify your domain” with several verification methods, such as adding a TXT record to your domain’s DNS settings, uploading an HTML file, or using a CNAME record.
- Clear instructions will be provided by Google, along with an option to choose your preferred verification method.
IMPORTANT: Do not proceed with any verification steps on your own.
What You Need to Do:
- When you see the “Verify your domain” screen, pause and contact us immediately.
- While on the call, we’ll ask you to share the verification method suggested by Google (usually the TXT record is preferred).
- We’ll handle adding the necessary records to your domain’s DNS settings.
- You may be asked to click a few buttons, such as “Next” or “Continue”, after we’ve added the required DNS records.
On the Call:
- Have your Google Workspace setup page open and be ready to describe what you see.
- We’ll guide you through confirming that the domain has been successfully verified. This process might take a few minutes, and we’ll stay on the line until it’s completed.
3. Create Email Users and Addresses
Once your domain is verified, log in to the Google Workspace Admin Console.
How to Find the Admin Console:
- Open your web browser and go to google.com.
- Log in using the email address and password you created during setup.
- Once logged in, you’ll see the Admin Console dashboard.
Creating Users:
- On the Admin Console dashboard, click Users.
- Click Add a user.
- Enter the name, email address, and other details for each user (e.g., yourname@yourdomain.com).
- Click Add to create the user account.
4. Set Up Email Delivery
Access Admin Console:
- From the Admin Console dashboard, go to Apps > Google Workspace > Gmail.
Update MX Records:
- Google will provide MX records to direct your domain’s email to Google’s servers.
- These records need to be added to your domain’s DNS settings.
- Since we manage your domain, please send us the MX records, and we’ll update them for you.
- Alternatively, if you prefer to do it yourself, log in to your domain registrar’s dashboard, find the DNS settings, and replace the existing MX records with the ones provided by Google.
5. Configure Additional Settings (Optional)
- In the Admin Console, you can configure additional settings such as aliases, group emails, and security settings to suit your needs.
6. Connect Your Email to Your Devices
On your computer:
- Open Gmail in your browser, log in with your new email account, and follow the on-screen instructions.
On your phone or tablet:
- Download the Gmail app, log in with your new Google Workspace email address, and follow the setup instructions.
- Alternatively, add your email to the default email app by going to Settings > Accounts and adding a new Google account.
7. Testing and Final Setup
- After the MX records have been updated (it may take up to 48 hours for changes to propagate), send a test email to ensure everything is working correctly.
- If you have any issues or need further assistance, please reach out, and we’ll help resolve any problems.
Pricing and Fees
- Google Workspace Pricing:
The Business Starter plan is approximately $6 USD per user per month. (Prices Subject to Changes)
You can explore other plans and features on the Google Workspace pricing page.
Next Steps
- Sign up for Google Workspace and set up your Admin Console following the steps above.
- Contact us as soon as you reach the domain verification step, and we’ll guide you through it.
- We’ll help you complete the setup and ensure your email is working correctly.